May 15, 2019 at 12:32 am #2396Miles WeigoldKeymaster
Some important changes have been made to the Annual Meeting Agenda.
There will NOT be a vote on Major Amendments to the Restrictive Covenants and By Laws.
The By Laws urgently need some Minor Revisions. A copy of those two urgent Revisions follow this note.
One revision is needed to allow the Annual Meeting to be held on any day over Memorial Day weekend rather than just Saturday. It is difficult to find a meeting place and this allows needed flexibility. The other revision allows the Community to use email and other electronic methods to provide official notice of the Annual Meeting. This is needed to reduce the cost of printing and postage associated with the Annual Meeting.
Updated candidates running for the board. We have four candidates running for four open positions.
A copy of the REVISED ELECTIONS BALLOT follows this note and can be found under Homeowners, Elections, REVISED ELECTIONS BALLOT for download and print. If you have already sent in a Ballot, please do so again using this Ballot. We want your votes to be counted accurately. Time is short. Please do it TODAY! You can send by mail or email to Eric Venit at email@example.com as an attachment.
If you have not sent in your Ballot because you plan to attend the meeting, we urge you to send it in anyway. This helps us insure we have a quorum in case your plans change at the last minute. When you check in at the meeting your Ballot will be returned to you upon request.
Ballots sent by US Mail must be received by 12:00 Noon Thursday May 23, 2019.
Ballots sent by email or Fax must be received by 7:00am May 26, 2019
Thanks for returning your proxy/ballot.
ARTICLE I: CORPORATE NAME AND IDENTIFICATION
Add at the end of definitions:
“Notice” within this document shall be defined as any written communication sent by hand delivery, U.S. mail, overnight delivery or by electronic means to the last known address provided to the Association.
Comment: to allow electronic mailing
ARTICLE IV: MEETINGS OF MEMBERS
Annual meeting of Members. The Annual Meeting of Members shall be held on Memorial Day weekend, in each year, at a time to be determined by the Board of Directors, at which meeting, they shall elect by ballot by plurality vote, a Board of Directors and may transact such other business as may come before the meeting, either with or without notice in advance.
Comment: the only change is to allow the annual meeting to be any day of the Memorial Day weekend. Paragraph A otherwise remains the same.
Tower Shores Beach Association Ballot and Proxy
The Tower Shores Beach Association Annual Meeting is scheduled for Sunday May 26, 2019 at 9:30am at South Coastal Library, 43 Kent Avenue, Bethany Beach DE. It is important that you attend the meeting in person or by using the proxy and ballot below to elect members to the Board of Directors, to approve the Budget, and to approve minor By Law changes. If we fail to achieve a quorum for this meeting, it will result in additional expenses to reconvene again at a later time.
If you should attend the Annual Meeting in person, this Absentee Ballot and Proxy will be returned to you when you check in.
Printed Name_______________________________________ Signature________________________________________ Date______________
Tower Shores Property Address ________________________________________________________________________
Email Address ___________________________________________________________________________
Please return BEFORE Noon Thursday May 23, 2019 by regular mail, Fax or email to:
c/o Eric Venit
309 Amberfield Lane
Gaithersburg, MD 20878
Fax: 240 846 6117
Election of Directors (vote by circling no more than 4)
Pierce Bates Karen Castle Anthony Nerlinger Thomas Seamon
Write In ______________________ Write In_______________________ Write In ________________________
Approval of the Annual Budget (circle one)
Approval of the minor revision to the By Laws ONLY as provided in this Annual Meeting Package
The above signed owner of record hereby appoints my proxy as follows for motions that may be made from the floor. Please select only one.
_______ My proxy shall be voted on motions from the floors as determined by a majority vote of the current Board of Directors.
_______ My proxy on motions from the floor shall be voted by___________________________ as he or she shall see fit and who must be present at the meeting.
_______ My proxy on motions from the floor shall be used to maintain a quorum but I will abstain from casting a vote since I will not be present at the meeting.
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